The whole AGM, run from one screen
Convene the general meeting, present finances and compliance live, check owners in, record weighted votes and file the minutes.
Outcome
Votes are weighted by ownership share from the attendance snapshot (or one per unit), only checked-in units may vote, and the minutes PDF is filed to the building's documents.
In practice
What managers and committees tell us it changes in the monthly routine.
Standard agenda built from data the building already holds
Votes weighted by ownership share or counted per unit; a co-owned unit votes once
Budget lines and committee slates amended live, with the per-unit effect shown before the vote
Approved budgets, committee elections and reserve contributions written back to the building
Minutes PDF generated at close and filed where owners can read it
Standard agenda in one click: finances, budget, committee, compliance
Attendance in person or by proxy, with the proxy document attached
Quorum share per meeting; weighted or one-vote-per-unit tallies
Minutes PDF with signature block; completing the meeting fulfils the AGM compliance item
How it works
Build the agenda from the standard deck — financial status, spending review, budget approval, committee election, compliance status — or add your own motions. Send the notice with the agenda attached. On the day, presentation mode walks the room through each item, records attendance and votes weighted by ownership share, and lets the host amend a budget line before the vote. Closing the meeting generates the minutes PDF and files it in the building's documents.
Start from the standard deck: financial status, spending review, budget approval, committee election, compliance status. Each item is filled from the building's own records — the year's approved expenses, the reserve fund balance, the compliance register — and frozen as a snapshot when the notice goes out, so the room votes on the figures it was sent. Add your own motions alongside.
Check owners in as they arrive; quorum updates by ownership share against the threshold set for the meeting. A unit owned 50/50 by two people checks in once and carries its full share — never split, never counted twice. Items are voted by ownership share or one vote per unit. The threshold comes from your country's law or the building's regulations — in Cyprus, typically those registered under Cap. 224.
Amend the line during the presentation — cleaning from €4,800.00 to €5,200.00 a year — and every owner sees the new monthly amount per unit before the vote is cast. The amendment is saved first, then voted on. Once approved, the budget, the elected committee (with its term) and the reserve contribution are written back to the building. The audit trail records who changed what and when.
Nobody, by hand. Closing the meeting generates a PDF with attendance, quorum, every resolution and its tally, and the notes taken during the session, ready for signature. It is filed in the building's documents where owners can read it. Completing the AGM also records the 'hold the AGM' compliance requirement as fulfilled for the year. Committee-only meetings stay invisible to owners.
In the product
Placeholder graphic standing in for a workflow or dialog screenshot
Related
Ask about any building, owner or balance in plain language; the Domera assistant answers from your company's own records.
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Learn moreOwners sign in and read their own units' statements, balances, payments, documents, compliance status and meetings.
Learn moreStart with one building
Start the 14-day trial, add the first building and run one month through it. Import the owners, post the invoices, issue the statements.