Committee accounts the next committee can pick up

Across Europe, a building committee elected at the general meeting — in Cyprus the management committee under the Immovable Property (Tenure, Registration and Valuation) Law, Cap. 224; in Germany often a Verwaltungsbeirat beside a professional Verwalter. Its members collect the common expenses, pay vendors, hold the reserve fund and answer to the owners, typically unpaid. The account they keep is the building's memory.

Set the method once per expense category — per-mille ownership share, square metres, equal parts, floor level or lift share — and every invoice in that category follows it. Amounts are computed in cents and the last cents assigned by largest remainder, so the lines sum to the invoice. In Cyprus, the lift contract runs on lift shares with the ground floor at zero.

The account itself. Every expense, allocation, payment, statement, unit and ownership record is kept with an audit entry — who changed it, when, old and new values — that cannot be edited or deleted through the application. Statements, minutes, certificates and contracts sit in the building's documents with version history. A new committee member is added as an admin and the previous one removed; nothing is exported, re-keyed or lost.

Open the unit's account history: every statement period in a date range with the lines that explain it — each charge, its allocation, each payment applied. The owner reads the same lines in the portal, so the conversation covers one document rather than two spreadsheets. At the AGM, the finances slide shows the year's figures from the same records, and each vote is recorded with the unit's share.