Reserve money kept apart from the running costs
Levy reserve fund contributions per building and record reserve-funded works apart from common expenses.
Outcome
The reserve fund carries its own opening balance, levies, charges, payments and closing balance on every statement and clearance certificate.
In practice
What managers and committees tell us it changes in the monthly routine.
Reserve-flagged categories draw on the reserve ledger
Monthly reserve levy per unit, posted by a scheduled job on the 1st
Separate reserve section on every owner statement and the dashboard
Levy schedule per building: monthly, quarterly, semi-annual or annual
Separate common and reserve balances per unit
Reserve position visible to owners in the portal
Levy calculation report as PDF for the committee and the AGM
How it works
Flag a category as reserve fund and every expense in it draws on the reserve, not the common fund. Levies are posted per unit on the 1st of each month; a payment can be split between the two funds in one entry; statements show the reserve with its own opening, payments and closing. Two ledgers per building, never mixed — also called the sinking fund in some countries.
In much of Europe, by law or by the building's own rules. In Cyprus a fund for jointly owned buildings is typically provided for under Cap. 224 and the registered regulations; in Germany the Erhaltungsrücklage is a duty under the WEG-Gesetz; in France the fonds de travaux is compulsory for most copropriétés since the loi ALUR. Amounts differ — confirm with the competent authority. The fund is shown separately everywhere.
Set the building's reserve contribution — €25.00 per unit per month, say — and a scheduled job posts each unit's levy on the 1st at 01:30. Owners see it as a reserve line on their statement with its own opening and closing balance. When the AGM approves a new contribution, the meeting's write-back updates the building's levy; nobody retypes it.
Flag 'Roof waterproofing' as a reserve category. The €18,600.00 invoice is allocated to owners like any other expense but charged against the reserve ledger, not the common fund. The dashboard shows both funds side by side — levies charged, collected, outstanding, collection rate. The reserve cannot pay for cleaning by accident, because the category decides the pot, not the person entering the invoice.
Yes. Record €150.00 from an owner as €100.00 common and €50.00 reserve; the entry is stored as two payment rows committed together, so a half-recorded split cannot exist. Each row carries the fund it belongs to and appears in the matching section of the statement. The audit trail records both rows under one action, with user and timestamp.
In the product
Add expense category dialog with name, parent category, default allocation rule and the 'reserve fund / CAPEX category' checkbox
Related
Ask about any building, owner or balance in plain language; the Domera assistant answers from your company's own records.
Learn moreAllocate every common expense by ownership share, floor area, equal parts, floor level, lift share or a custom rule.
Learn moreOwners sign in and read their own units' statements, balances, payments, documents, compliance status and meetings.
Learn moreStart with one building
Start the 14-day trial, add the first building and run one month through it. Import the owners, post the invoices, issue the statements.