Every payment lands on the right fund, to the cent
Record payments against a unit and apply them across charges and owners in a single database transaction.
Outcome
A posted payment's amount, date and allocation cannot be rewritten by a manager — a database trigger enforces it, and every change carries an audit entry.
In practice
What managers and committees tell us it changes in the monthly routine.
Common/reserve split stored as two rows, committed together
Bank lines matched by payment reference and amount, with a confidence score
Payment receipt PDF per recorded payment
Atomic posting: the payment and its allocations are written together or not at all
One payment applied across several charges
Bank statement import suggests the paying owner with a confidence score (beta)
Outstanding balance per unit, common and reserve shown separately
How it works
Record a payment against a unit — amount, method, reference, date — and it is applied to the owner's balance at once, split between common and reserve fund when needed. Import the bank statement and each line is matched to a unit by payment reference code and amount, with a confidence score you accept or override. Shares always sum to the transfer, because rounding uses the largest-remainder method.
Owners pay by transfer, often with a free-text reference, sometimes for two months at once, sometimes on behalf of a relative. Each transfer has to become a payment on one unit — dated, referenced, applied to the right fund. Across Europe the mechanics are the same; only the bank formats differ. Every unit in Domera has a payment reference code — print it on the statement and matching becomes exact.
Import the bank statement in the Reconciliation view. Each line is compared with open balances: a payment reference code plus an exact amount scores 98 %; an exact amount on the same day scores lower; free-text descriptions are read to suggest the owner or unit. Accept a suggestion and the payment is recorded; override it and the correction stands. Nothing is posted without your acceptance.
Amounts are handled in cents. When an amount is spread across units, whole cents are assigned first and the remaining cents go to the largest fractional remainders — the largest-remainder method — so €100.00 across three equal units becomes €33.34, €33.33, €33.33, not €99.99. A split between common and reserve fund is written as two rows in one transaction: both commit or neither does.
The unit's balance updates immediately in the manager's view and in the owner portal. The next statement lists the payment as a credit line with its method — 'Payment (bank_transfer)' — and the closing balance moves accordingly. A payment receipt PDF can be issued per payment. Each recorded payment carries user, timestamp and source (user, the Domera assistant, scheduled job or system) in the audit trail.
In the product
Interface shown is from an earlier version
Expense details dialog showing the attached invoice PDF beside the allocation breakdown: four units with share percentages and amounts summing to €120.00
Related
Ask about any building, owner or balance in plain language; the Domera assistant answers from your company's own records.
Learn moreAllocate every common expense by ownership share, floor area, equal parts, floor level, lift share or a custom rule.
Learn moreOwners sign in and read their own units' statements, balances, payments, documents, compliance status and meetings.
Learn moreStart with one building
Start the 14-day trial, add the first building and run one month through it. Import the owners, post the invoices, issue the statements.